February 28, 2014
Annual Meeting Continued. The 2014 Annual Meeting had to be adjourned due to lack of a quorum. On the night of the meeting we had 44.9% of the ownership present in person or by proxy: close but insufficient. According to our Bylaws we need more than 50% representation to constitute a quorum. The meeting was scheduled to be reconvened at 6:30pm on Friday, March 28, at the Pacific Beach Hotel.
We will mail out new proxies for the continued meeting, but if you sent in your proxy for the adjourned meeting by the deadline of February 19, it will be good for the continuation; you do not have to send in another proxy. Unfortunately, it would cost more in time and labor to send a mailing targeted only to owners who have not returned a proxy, so all owners will receive this mail out.
If you did not send in a proxy for the adjourned meeting, please take the time to complete and return the new proxy.
As well as being mailed out, the proxy form is available for download in both English and Japanese versions.
Exterior Repair. Raymond’s Painting has finished the 07 stack of Tower 1 and moved that rig over to the 01 stack. Work on the 09 stack is in the final clean up phase so finishing the stack this week looks realistic. The 09 stack rig will move around to the mauka-facing 01 stack sheer wall next week.
One factor that complicated work on the 09 stack and has affected progress on other stacks during the project is water from apartment lanais. Some air conditioning units produced excessive condensation to the point that they leaked water down the building and onto fresh paint: not a good mix.
All apartments have air conditioners and all air conditioners produce condensation. To control the amount of condensation your a/c unit produces you should plan on having it serviced about every 6 months. You should also have an evaporation tray (drip tray) under the a/c unit to catch condensation, which should never overflow the drip tray for a properly maintained unit.
I’m still amazed at the amount of concrete repair work Raymond’s Painting has done. They are sounding the building for hollow spots as they go in an effort to find and repair every instance of rusted metal and spalled concrete. Before they pour new concrete, the drop is closely inspected by the engineer who drew up the specifications for the job. This process should ensure that we get a long-lasting job.
Bicycle/Moped Parking. Maintenance is making good progress in building the bicycle/moped parking enclosure. Once the bike cage is complete, you will need your security door key to open the gates. We are also developing a registration process that will require you to register your vehicle with the Admin office and, if you are not an owner, provide proof of occupancy at Waikiki Banyan in order to park in the bike cage. We hope these measures will clear out many of the vehicles that are parked by non-residents as well as provide a greater measure of security for your bike or moped.